The purpose of the U18 organisation is to put forward for the consideration of the Midlands U18 ‘aspirational pathway’ selectors boys who have represented the ‘districts’ of Greater Birmingham, Herefordshire, Shropshire and Worcestershire. Whilst it is hoped that players may develop their performance during the process it must be understood that the primary role is that of assessment at a moment in time rather than player development. (Please scroll down using the smaller scroll bar on the right for links to information, contacts and an outline of the process).
|Chairman of Selectors
& Team Manager
|Mike Sampson||01691 690791||07881 firstname.lastname@example.org|
|Administrator||Bob Parker||01384 830661||07970 email@example.com|
|Lead Coach||Dale Smallman||07495 firstname.lastname@example.org|
|Assistant Coach||Trevor Bufton||07814 925568||HRDG-U18@hotmail.com|
|Assistant CoachAssistant Coach||Andrew McLellan/ Keiram Hallam||07809 374716 / 07769 176306||Andrewemail@example.com / firstname.lastname@example.org|
A general outline of the assessment procedure
- The Counties (or ‘Districts’ as the RFU refer to them) of Greater Birmingham, Herefordshire, Shropshire and Worcestershire will hold their own assessment sessions in early to mid September in order to select a squad of 22 players.
- The Districts will meet on a Wednesday evening later in the month where each will play two matches, one of 20 mins ew and the other of 15 mins ew, against two of the other Districts.
- The players will be assessed based upon their performance in these matches. The assessors will consist of The Chairman of Selectors, the coaches and, where possible, a representative of each of the Districts. The Chairman reserves the right to co-opt other appropriate individuals as required.
- At the assessment meeting following the matches due consideration will be given to players who have previously represented North Midlands U18’s or above who were not able to be present due to injury but it is the norm that players must represent their District to be considered for North Midlands U18s.
- A large squad of some 30 to 40 players will be asked to attend a session, normally on the following Sunday. Further assessment based upon exercises, small side games and some short controlled match play will lead to a smaller squad being invited to attend a second session. Further sessions may be organized as required.
- North Mids are required to select match squads of 23 players to play against other CB (Constituent Body) sides from the Midlands. The current format is that matches take place on Sundays according to the RFU Age Grade Calendar. These matches are watched by the Midlands Assessors (a separate group of people from those involved with N Mids) who will name a squad to go forward into the Midlands assessment system.
- Following the Midlands procedures a team will be selected to play against teams from one or two of the other Divisions (North, London & South East, South West) from which a squad to represent what is currently known as ‘England Counties’ will be selected. A separate ‘elite’ England U18 side selected from players at the rugby academies also exists.
NORTH MIDLAND UNDER 18’s RUGBY FOOTBALL UNION PRIVACY INFORMATION POLICY
Summary of how we use your information
- The North Midlands U18 organisation uses your personal information to manage and administer your participation in and involvement with the North Midlands U18 squad and to keep in contact with you for these purposes. We also use your information to maintain a record of any health or injury matters that may affect your involvement with this squad.
- Some of the information we keep is shared with the RFU, who use your information to regulate, develop and manage the game.
- Some of this information may also be shared with the Worcester Academy who may wish to contact you or your parent and/or guardian about opportunities for you to play rugby at a higher level
- Some of this information may also be shared with North Midlands Rugby Football Union regarding your participation in age grade rugby squads that they are running
- From time to time, and where we are confident of the source of the request, we may share some or all of the information we hold for you with other organisations and individuals. Where such a request is received we shall only agree to that request if we are certain that the sharing of that information is for bona fide rugby reasons which could benefit you.
- Where we rely on your consent to share your information, you can withdraw this consent at any time.
- Amongst the information we collect from you may be medical (including injury) information. We will hold this where you (or your parent) have given consent, so that we can ensure we are aware of your condition and that you are supported appropriately.
What does this policy cover?
This policy describes how The North Midlands U18 organisation (also referred to as “we” and “us”) will make use of the information we handle in relation to our players.
It also describes your information protection rights, including a right to object to some of the processing which we carry out. More information about your rights, and how to exercise them, is set out in the “What rights do I have?” section.
What information do we collect?
We collect and process personal information from you or your parent when you become a member of one of our squads. This includes:
- your name
- your gender,
- your date of birth,
- your RFU ID (as assigned in GMS) whereappropriate,
- your home address, email address and phone numbers;
- your school details,
- the details of your parents and/or guardians,
- your involvement in particular squads,
- your medical conditions or disability, where you provide this to us with your consent (or your parent’s consent) to ensure we are aware of any support we may need to provide to you.
What information do we receive from third parties?
Sometimes, we receive information about you from third parties. For example, if you are a child, we may be given information about you by your parents or by your school.
We may receive information relating to your existing registrations with other clubs or rugby bodies, such as The Worcester Academy
How do we use this information, and what is the legal basis for this use?
We process this personal information for the following purposes:
- As required to conduct our business and pursue our legitimate interests, in particular:
- we will use your information to manage and administer your involvement with its squads, and to keep in contact with you for these purposes;
- we will also use information to maintain records including team sheets and match reports;
- we will also use information to advise your school, club or parents, where appropriate, of an injury suffered whilst you have been participating in activities organised by us or activities we have allowed you to participate in as a member of one of our squads
- Where you give us consent:
- we may handle medical or disability information you, your school or your parent provides to us, to ensure we support you appropriately;
- on other occasions where we ask you for consent, we will use the information for the purpose which we explain at that time.
- For purposes which are required by law:
- we maintain records such as personal, health and injury records in order to meet specific legal requirements;
- we may respond to requests by government or law enforcement authorities conducting an investigation.
Wherever we rely on your consent, you will always be able to withdraw that consent, although we may have other legal grounds for processing your information for other purposes, such as those set out above.
Who will we share this information with, where and when?
In addition to sharing information with the RFU, we will share your information with:
- The Worcester Academy for opportunities for you to play rugby at a higher level
- Any age grade squads run and operated by North Midlands Rugby Football Union for opportunities for you to participate in squads that they are running
- Other rugby related organisations for affording you rugby related opportunities
Some limited information may be shared with other stakeholders in rugby, such as other clubs, Constituent Bodies and schools so that they can maintain appropriate records and assist us in organising matches and administering the game.
Personal information may be shared with government authorities and/or law enforcement officials if required for the purposes above, if mandated by law or if required for the legal protection of our or the RFU’s legitimate interests in compliance with applicable laws.
Personal information will also be shared with third party service providers, who will process it on our behalf for the purposes identified above. Such third parties include the RFU as the provider of GMS.
What rights do I have?
You have the right to ask us for a copy of your personal information; to correct, delete or restrict (stop any active) processing of your personal information; and to obtain the personal information you provide to us or with your consent in a structured, machine readable format.
In addition, you can object to the processing of your personal information in some circumstances (in particular, where we don’t have to process the information to meet a legal requirement).
These rights may be limited, for example if fulfilling your request would reveal personal information about another person, or if you ask us to delete information which we are required by law to keep or have compelling legitimate interests in keeping.
To exercise any of these rights, you can get in touch with us using the details set out below. If you have unresolved concerns, you have the right to complain to the Information Commissioner’s Office.
Much of the information listed above must be provided on a mandatory basis so that we or the RFU can make the appropriate legal checks and register you as required by RFU Rules and Regulations. We will inform you which information is mandatory when it is collected. Some information is optional, particularly information such as your medical information. If this is not provided, we may not be able to provide you with appropriate assistance, services or support.
How do I get in touch with you?
We hope that we can satisfy any queries you may have about the way we process your information. If you have any concerns about how we process your information, you can get in touch with the Manager of the North Midlands U18 organisation. Currently the person holding this post is Mike Sampson, tel:07881307791, or via contact details as found on the North Midlands RFU website.
How long will you keep my information?
We process the majority of your information for as long as you are an active member of one of our squads and for ten years after this.
Where we process personal information with your consent, we process the information whilst you are an active member of one of our squads unless you ask us to stop, when we will only process the information for a short period after this (to allow us to implement your requests). We also keep a record of the fact that you have asked us not to process your information for the period stated above so that we can respect your request in future.
We will retain information held to maintain statutory records in line with appropriate statutory requirements or guidance.
Records of your involvement in a particular match, on team sheets, on results pages or in match reports may be held indefinitely both by us and the RFU in order to maintain a record of the game.