Officers & Committee
IV OFFICERS & COMMITTEE
11 POWERS OF THE COMMITTEE
The affairs of the Constituent Body shall be administered by the Committee which shall exercise all the powers of the Constituent Body expressed in Rule 4 and without limiting the generality of:
11.1 The Committee shall have power to appoint such Sub-Committees as are considered necessary to deal with the affairs of the Constituent Body
11.1.1 The Committee shall determine the composition, powers and terms of reference of each Sub-Committee
11.1.2 The Chairman of any Sub-Committee shall have a second or casting vote, and the quorum necessary for the transaction of business by a Sub-Committee shall be one-third of its appointed members or as the Committee may determine.
11.1.3 A Sub-Committee may exercise the power of co-option subject to the provisions of Rule 11.2.
11.2 The Committee shall have powers to co-opt additional members to serve on it provided that the number of such co-opted members shall not exceed twenty-five per cent of the number of members elected to hold office on the Committee (the Officers and the Representative(s) for the purposes of this computation being deemed to be elected members) and to approve the co-option of additional members to serve on any Sub- Committee, in both cases either for general or special service and with or without voting rights.
11.3 The Committee shall not exercise its powers in any way or for any purpose inconsistent with the objects of the Constituent Body.
11.4 The procedure for the conduct of meetings of the Committee shall be prescribed by the Committee and details thereof shall be kept by the Honorary Secretary and be available for inspection by Members at all reasonable times.
11.5 Reference in these Rules to any acts or activities or opinion (including, without limitation, decisions, directions, requests, exercises of discretion and the giving of consent) of the Committee shall mean such acts or activities or opinions as shall have been sanctioned or effected or (as the case may be) expressed by (a) a resolution of the Committee or (b) a resolution of the relevant Sub-Committee where the power to act or authority being exercised has been delegated by the Committee to a Sub-Committee or (c) to the relevant Officer where that power or authority has been delegated by the Committee to an Officer.
12.1 The Officers of the Constituent Body shall be a President, a Senior Vice President, a Junior Vice President, a Chairman, an Honorary Secretary, an Honorary Treasurer, and the Constituent Body’s Representative(s) on the Council of the Union.
12.2 The Officers of the Constituent Body shall be elected at each Annual General Meeting in accordance with Rule 8.3 with the exception of the Constituent Body’s Representative(s) on the Council of the Union who will be elected in accordance with the Rules of the Union.
12.3 Each Officer on election at an Annual General Meeting shall hold office from the end of that Meeting until the end of the next Annual General Meeting but shall be eligible for re- election from year to year with the exception of the Representative(s) who shall hold office for the period stipulated in the Rules of the Union.
12.4 If any such offices shall fall vacant between one Annual General Meeting and the next such vacancy shall be filled by the Committee for the period of the vacancy with the exception of the Representative(s) where a vacancy shall be filled in accordance with the Rules of the Union.
13.1 The Committee shall consist of:
13.1.1 The Officers.
13.1.2 The Management Committee (as constituted by Rule 13.8).
13.1.3 A representative of the North Midlands Society of Referees, a representative of the North Midlands Schools Union, two members representing all of the North Midlands Clubs playing in the National Leagues, a representative of the North Midlands Rugby Development Groups, 3 representatives of the North Midlands Community Committee, a representative of the North Midlands Women’s and Girls Committee, a representative of the North Midlands Disciplinary Committee, the North Midlands Welfare & Safeguarding Officer, a representative of the North Midlands Competitions Committee, a representative of the North Midlands Coaching Committee, representatives of each of the North Midlands representative men’s teams a representative of the North Midlands Fixture Exchange and the North Midlands Youth Forum. The elected members from the Domestic Unions in the ratio of one member for every six clubs (other than School Clubs) within the area of each Domestic Union plus one member if the number of clubs shall exceed a multiple of 6 by 3 or more, such elected members to be elected by the Clubs which are members of each respective Domestic Union and in turn are members of this Constituent Body. No Domestic Union shall have less than 3 members on the Committee. All will be duly elected in accordance with Rule 8.4. A Member of the Committee shall hold office from the end of the Annual General Meeting at which they are elected until the end of the following Annual General Meeting and shall be eligible for election from year to year.
13.2 The Chairman shall act as the chairman of meetings of the Committee. He may hold any other office in the Constituent Body at the same time and shall be eligible for re-election from year to year.
13.3 The quorum at any meeting of the Committee shall be ten (or such other number as may be determined from time to time by the Constituent Body in General Meeting) and the Member elected to take the Chair shall be entitled to exercise a second or casting vote.
13.4 If a vacancy shall occur for an elected Member of the Committee between one Annual General Meeting and the next such vacancy shall be filled by the Committee.
13.5 If a Member of the Committee shall infringe under Rules 5.11 and 5.12 or shall be adjudged bankrupt or if a court order is made appointing a receiver to administer such Member’s property such Member shall thereupon cease to be a Member of the Committee.
13.6 Committee Members may receive remuneration for serving on the Committee in addition to the payment of authorised expenses for carrying out their duties.
13.7 To be eligible to become or to continue as a Member of the Committee such member of the Committee must be a member of a Club.
13.8 The day to day business of the Constituent Body shall be dealt with by a Management Committee, which may act on all matters of detail, within the terms of the Rules of the Constituent Body and the Minutes of the Committee. In particular and without prejudice to the generality of the Constituent Body’s constitution, the Management Committee shall have the following powers, namely:
a) To deal with all aspects of the Union’s affairs and to act upon the recommendations of any Sub Committees.
b) To authorise expenditure, including expenditure recommended by the Sub committees of the Constituent Body.
c) To authorise the Officers of the Constituent Body to act upon its behalf on matters of immediate urgency.
The Management Committee shall consist of the President, the Chairman, the Honorary Secretary, the Honorary Treasurer, the Senior Vice President, the Junior Vice President, the Constituent Body’s Representative(s) on the Council of the Rugby Football Union, the Playing Development Group Lead (representing Coaching, Referee Liaison, all North Midlands representative playing groups including Higher & Further Education, Schools and Women’s & Girls), the North Midlands Governance Lead (representing all Competitions, Discipline, North Midlands Referees Society and, the Fixture Exchange and Youth Forum), the Chairman of Community Committee (representing Club Development, Volunteers, Funding & Facilities), the Chairman of Welfare & Safeguarding and a Past President who shall be elected by the Committee and not otherwise holding a Management Committee position.
The Committee may appoint Patrons of the Constituent Body. Such Patrons shall not be members of the Constituent Body and shall not have the right of voting at General Meetings but will have such rights as the Committee may decide and will pay an annual subscription as fixed by the Committee.