VI STATUTORY PROCEDURES
19 REGISTERED OFFICE
19.1 The registered office of the Constituent Body shall be at Cedar Court, Packwood Lane, Lapworth, Solihull, B94 6AU or at such other location in England as the Committee may from time to time otherwise determine.
19.2 Notice of any change in the situation of the registered office shall be given by the Honorary Secretary to the Registrar within fourteen days after the change.
20 USE OF NAME OF THE CONSTITUENT BODY
The name shall be kept painted or affixed in a conspicuous position and in letters which are easily legible on the outside of every office or place in which the activities of the Constituent Body are carried on.
20.2 The name shall be stated in legible characters in all business letters of the Constituent Body, in all notices, advertisements and other official publications of the Constituent Body, in all bills of exchange, promissory notes, endorsements, cheques and orders for money or goods purporting to be signed by or on behalf of the Constituent Body and in all bills, invoices, receipts and letters of credit of the Constituent Body.
20.3 Save with the authority of the Committee, the name of the Constituent Body shall not at anytime be used by any Member in any document or advertisement issued or published by, or on behalf of or with the authority of that Member in such a way as to indicate or imply that such document or advertisement was issued or published by or on behalf of the Constituent Body or the Committee.
The Constituent Body shall have its name engraved in legible characters on a seal with shall be kept in the custody of the Honorary Secretary and shall be used only under the authority of the Committee which may determine who shall countersign any instrument to which the seal is affixed and unless otherwise so determined it shall be countersigned by any two of the Officers.
22 REGISTER OF MEMBERS
22.1 The Constituent Body shall keep at its registered office a Register of Members and Officers in which the Honorary Secretary shall enter the following particulars:
22.1.1 The name and address of each Member and where a Member is a nominee the name of the Club making the nomination shall be noted against the name of the Member.
22.1.2 A statement of the share held by each Member and the amount paid therefore.
22.1.3 A statement of other property, if any, in the Constituent Body held by each Member whether in loans or otherwise.
22.1.4 The date on which each Member was entered in the Register as a Member and the date on which a Member ceased to be a Member.
22.1.5 The names and addresses of the Officers of the Constituent Body with the offices held by them respectively and the date on which they assumed and left office.
22.2 The Register of Members and Officers shall be so constructed that it is possible to be open to inspection the particulars entered pursuant to Rules 22.1.1. 22.1.4 and 22.1.5 without also opening to inspection the other particulars entered in the Register.
23 INSPECTION OF BOOKS
All Members and persons having an interest in the funds of the Constituent Body shall be allowed to inspect their own accounts and the particulars entered in the Register of Members and Officers other than those entered under Rules 22.1.2 and 22.1.3 at all reasonable hours at the registered office of the Constituent Body subject to such regulations as to the time and manner of such inspection as may be made from time to time by a resolution passed at a General Meeting.
24 ANNUAL RETURN
24.1 Every year not later than the date provided by the Act or where the return is made up to the date allowed by the Registrar not later than seven months after such date the Honorary Secretary shall send to the Registrar the annual return in the form prescribed by the Registrar relating to the affairs of the Constituent Body for the period required by the Act to be included in the return together with a copy of the Financial Statements of the Constituent Body with the Report of the Auditors where applicable thereon from the period included in the return and a copy of each balance sheet made during that period and the Report of the Auditors where applicable on that balance sheet.
24 2 A copy of the latest annual return shall be supplied free of charge on demand to every member or other person interested in the funds of Constituent Body.
25 PUBLICATION OF ACCOUNTS
The Constituent Body shall keep a copy of the last balance sheet for the time being together with the Report made by the Auditors, where applicable, thereon always hung up in a conspicuous place at its registered office.
These Rules shall take effect on and from the date of their registration pursuant to and in accordance with the provisions of The Co-operative and Community Benefit Societies Act 2014
In the event of it becoming necessary for the Members to discontinue the activities of the Constituent Body and to dissolve the Constituent Body under the provisions of the Act, its funds and property shall be appropriated or divided amongst the Members in such manner as the Committee consider to be fair and reasonable.